Free File

Making Sure your Meetings are Productive and Effective

These key points are great for anyone running a meeting.

Keys to Effective Meetings

1. Define purposes of meeting - why are you meeting? What is the objective of the meeting? Also, does this meeting have to be face-to-face, or can it be virtual, via email, Google Docs, etc. Do we need to meet as a group or could certain people deal with issues?

2. Develop agenda - what are the key points that need to be addressed. Who needs to be at the meeting? What tasks need to be assigned during the meeting? What is the time frame for the meeting?

Use this checklist when preparing for your meetings:


Source: A Checklist for Planning Your Next Big Meeting | HBR 

3. Distribute agenda prior to meeting - this gives attendees a chance to prepare any materials or information prior to the meeting and to be prepared. This also keeps meetings moving faster. The agenda can be emailed, shared as a Google Doc, or posted online.

4. Arrive and start on time - the person running the meeting should be there early and ready to go. Have extra copies of agenda available. Start on time and stick to the schedule.

5. One speaker at a time - follow rules. One person talks at a time, no side conversations.

6. Review agenda and set priorities - what is the top priority to be addressed at the meeting? What needs to be accomplished?

7. Stick to agenda - items not on the agenda should be held to the end or put off to a later meeting.

8. Assign task responsibilities - make sure people know what they are responsible for and where to go for support. Give them resources and help to accomplish their tasks.

9. Establish target dates - when do things need to be done by? When is the next meeting? When will follow ups be done?

10. Summarize agreements - summarize what was accomplished, decided, and agreed upon.

11. Close at or before agreed time - do not run over unless absolutely necessary. Things can be discussed online or at a later meeting.

12. Keep a written record of meeting - assign a secretary and keep notes of the meeting including attendees, agenda, what was discussed, tasks assignments, and follow up information.

13. Edit and distribute minutes promptly - minutes should be distributed within 24-48 hours of a meeting.

14. Encourage completion of tasks - remind persons of task assignments and due dates and offer them help and support.

15. Put unfinished business on agenda for next meeting. - Unfinished business should be addressed at the beginning of next meeting. 

Meetings should not be something people dread attending. They should be where things get discussed, accomplished, and decided. Follow these key points and your meetings will be more effective. 

Related:

Meeting Organization with Evernote





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Minoo WordPress Theme for Creative Businesses Portfolio and Photographers Portfolio download

If You’re looking for a theme that can be used for any kind of Creative Business, Portfolio or Photography site, is extremely easy-to-use thanks to drag&drop page builder (no coding knowledge is required) and comes with powerful sorting and filtering – take a look at Minoo. Minoo is fully responsive and fast WordPress theme coded with current standards. Built on fully responsive front-end framework works and looks good on mobile phones, tablets, laptops and desktops. Theme comes with possibility to create password protected projects that can be shared only with selected clients and will help you to keep your work private if needed.

Theme features

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Mobile web apps front end and back end sample

This code sample is to demonstrate how to develop a mobile web apps using HTML + jquerymobile as the front-end, and PHP+mySQL to serve as the online database.

DOWNLOAD both front-end and back-end codes here –> https://drive.google.com/file/d/0B34ZxOOoeSDdRHNvUWt6eWktbmc/view?usp=sharing

The FRONT-END

Pls change the app’s ID in the config.xml.

<?xml version="1.0" encoding="UTF-8" ?>
 <widget >"http://www.w3.org/ns/widgets"
 >"http://phonegap.com/ns/1.0"
 id = "com.yourhosting.yourappID"
 versionCode = "2" 
 version = "1.0.2" >
 <!-- versionCode is optional and Android only -->
 <name>JPA Directory App</name>
 <description>
 Directory for JPA
 </description>
 <author href="http://kerul.net" email="khirulnizam@gmail.com">
 Khirulnizam Abd Rahman
 </author>
 <gap:splash src="splash.png" />
 <icon src="icon.png" />
</widget>

Change the link to your web server. The buttons “SEARCH AJAX”, “SEARCH STAFF” and “ADD NEW STAFF” require connection to your web server (back-end). Change the links accordingly.

*this tutorial might help you to generate Android APK file for the front-end.

The BACK-END

On the back-end, we are using PHP as the server-script and mySQL as the database. Inside the folder of the server-script, you will find file

SQLdump - The database sql-dump is available in jpa_dir.sql

Config file - Please change the config.php file to connect to your database.

<?php
$servername = "localhost";//change your db servername
$username = "root";//change to your db username
$password = "";//change to your password here (if any)
$dbname = "YOU_DB_NAME";//change your DB name here

// Create connection
$conn = mysqli_connect($servername, $username, $password, $dbname);

// Check connection
if (!$conn) {
 die("Connection failed: " . mysqli_connect_error());
}
//echo "Connected successfully";
?>

Header file – the header.php contains the header for the HTML template of the page.

<!DOCTYPE html>
<html>
<head>
 <title>JPA Directory</title>

 <meta charset="utf-8">
 <meta name="viewport" content="width=device-width, initial-scale=1">
 <link href="css/jquery.mobile-1.4.5.min.css" rel="stylesheet" type="text/css" />
 <link rel="stylesheet" href="css/themes/test-theme2.css" />
 <link rel="stylesheet" href="css/themes/jquery.mobile.icons.min.css" />
 <script src="js/jquery-1.11.1.min.js"></script><script src="js/jquery.mobile-1.4.5.min.js"></script>
</head>
<body>
 <div data-role="header" data-add-back-btn="true" data-back-btn-text="Back" data-position="fixed">
 <h1>JPA Directory</h1>
 </div><!-- /header -->
 

Footer file – the footer.php contains the header for the HTML template of the page.

<!-- footer -->
<div data-role="footer" data-position="fixed">
<h2>Copyright @2015 JPA</h2>
</div><!-- end footer -->

dy>
</html>

Search facilities

The search facilities contains two files; list-staff.php and view-staff.php .

The list-staff.php is to generate list of all record of the table sd_users and populate the data in a filterable. Selecting one of the record as in figure below will invoke another page, view-staff.php.

<?php
header("Access-Control-Allow-Origin: *");//this to allow page to be accessed from the mobile app
include "config.php";
include "header.php";
//search facilities
?>

<div role="main" class="ui-content">

<?php

//sql statement
$sql = "SELECT * FROM sd_users";
//return the resultset
$result = mysqli_query($conn, $sql);

if (!$result) {//sql query error
 die(mysqli_error($conn));
}
?>
<form class="ui=filterable">
</form>
<ul data-role="listview" data-inset="true" data-filter-placeholder="Find staff..." 
data-filter="true">

<?php
if (mysqli_num_rows($result) > 0) {//records found
 // output data of each row
 while($row = mysqli_fetch_assoc($result)) {
 $url="<a href=view-staff.php?id=".$row["id"].">";
 echo "<li>".$url.$row["name"]."</a></li>";
 }
} else {
 echo "<li>No record found</li>";
}
?>
<ul>
</div> <!-- end main div -->
<?php
mysqli_close($conn);

include "footer.php";
?>

The view-staff.php will display all information of the selected staff.

<?php
include "config.php";
include "header.php";
//view complete staff info
?>
<div role="main" class="ui-content">
<h2>View staffs full info</h2>
<?php
$id=$_GET["id"];
//sql statement
$sql = "SELECT * FROM sd_users WHERE id=$id";
//return the resultset
$result = mysqli_query($conn, $sql);

if (!$result) {//sql query error
 die(mysqli_error($conn));
}
//fetch the record
if (mysqli_num_rows($result) > 0) {//records found
 $row = mysqli_fetch_assoc($result);
 ?>
 <img src="images/man.png">
 <form id="view-staff" name="view-staff">
 <label for="txtname">Staff name</lable>
 <input name="txtname" id="txtname" type="text"
 value="&lt;?=$row[name] ?>" readonly>
 
 <label for="txtemail">Email</lable>
 <a href="mailto:&lt;?=$row[email] ?>"
 class="ui-btn ui-btn-inline ui-icon-mail ui-btn-icon-right ui-btn-icon-notext ui-btn-corner-all"> </a>
 <input name="txtemail" id="txtemail" type="text"
 value="&lt;?=$row[email] ?>" readonly>
 
 <label for="txtphone">Phone</lable>
 <a href="tel:&lt;?=$row[phone] ?>"
 class="ui-btn ui-btn-inline ui-icon-phone ui-btn-icon-right ui-btn-icon-notext ui-btn-corner-all"> </a>
 <input name="txtphone" id="txtphone" type="text"
 value="&lt;?=$row[phone] ?>" readonly>
 
 </form>

<?php
 
} //staff id exist
else {
 echo "Staff not exist";
}
?>


</div> <!-- end main div -->
<?php
mysqli_close($conn);

include "footer.php";
?>

INSERTing a new record – is accomplished in the insert-new-staff.php. In this page we’re utilizing the window.location facility in JavaScript to redirect to list-staff.php after a new record is successfully saved to database.

<?php
include "config.php";
include "header.php";
//insert facilities
?>
<div role="main" class="ui-content">
<h2>Add new staff</h2>
<form id="view-staff" name="view-staff" method="post" action="">
 <label for="txtname">Staff name*</label>
 <input name="txtname" id="txtname" type="text"
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Posted by Unknown at 12:54 PM

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